What do Municipal Clerks do?

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Issue public notification of all official activities or meetings.
  • Maintain and update documents, such as municipal codes or city charters.
  • Prepare meeting agendas or packets of related information.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Maintain fiscal records and accounts.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Research information in the municipal archives upon request of public officials or private citizens.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts.
  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
  • Represent municipalities at community events or serve as liaisons on community committees.
  • Serve as a notary of the public.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
  • Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
  • Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
  • Develop or conduct orientation programs for candidates for political office.
  • Provide assistance with events, such as police department auctions of abandoned automobiles.
  • Prepare reports on civic needs.

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