What do Library Assistants, Clerical do?

Compile records, sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.

  • Instruct patrons on how to use reference sources, card catalogs, and automated information systems.
  • Open and close library during specified hours and secure library equipment, such as computers and audiovisual (AV) equipment.
  • Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.
  • Answer routine inquiries, and refer patrons in need of professional assistance to librarians.
  • Maintain records of items received, stored, issued, and returned, and file catalog cards according to system used.
  • Perform clerical activities, such as answering phones, sorting mail, filing, typing, word processing, and photocopying and mailing out material.
  • Process new materials including books, audiovisual materials, and computer software.
  • Provide assistance to librarians in the maintenance of collections of books, periodicals, magazines, newspapers, and audiovisual and other materials.
  • Take action to deal with disruptive or problem patrons.
  • Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
  • Schedule, supervise, and train clerical workers, volunteers, student assistants, and other library employees.
  • Maintain library equipment, such as photocopiers, scanners, and computers, and instruct patrons in proper use of such equipment.
  • Operate small branch libraries, under the direction of off-site librarian supervisors.
  • Enter and update patrons' records on computers.
  • Manage reserve materials by placing items on reserve for library patrons, checking items in and out of library, and removing out-dated items.
  • Register new patrons and issue borrower identification cards that permit patrons to borrow books and other materials.
  • Lend, reserve, and collect books, periodicals, videotapes, and other materials at circulation desks and process materials for inter-library loans.
  • Send out notices and accept fine payments for lost or overdue books.
  • Perform accounting and bookkeeping activities such as, invoicing, maintaining financial records, budgeting, and handling cash.
  • Prepare, store, and retrieve classification and catalog information, lecture notes, or other information related to stored documents, using computers.
  • Select substitute titles when requested materials are unavailable following criteria such as age, education, and interests.
  • Inspect returned books for condition and due-date status, and compute any applicable fines.
  • Repair books using mending tape, paste, and brushes, or prepare books to be sent to a bindery for repair.
  • Classify and catalog items according to content and purpose.
  • Place books in mailing containers, affix address labels, and secure containers with straps for mailing to blind library patrons.
  • Review records, such as microfilm and issue cards, to identify titles of overdue materials and delinquent borrowers.
  • Acquire books, pamphlets, periodicals, audiovisual materials, and other library supplies by checking prices, figuring costs, and preparing appropriate order forms and facilitating the ordering process by providing such information to others.
  • Deliver and retrieve items to and from departments by hand or using push carts.
  • Prepare library statistics reports.
  • Operate and maintain audiovisual equipment.
  • Assist in the preparation of book displays.
  • Design or maintain library web site and online catalogues.

Related Jobs (Library Assistants, Clerical)

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Necessary Skills

  • Service Orientation
  • Reading Comprehension
  • Active Listening
  • Coordination
  • Speaking
  • Critical Thinking
  • Social Perceptiveness

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